The Time Reporting System (TRS) is a web-based time reporting system. TRS is designed to collect employee work hours, acquire supervisor's approval, and provides a platform for wok time to be loaded into the UCPath system.
TRS utilizes the UC time and attendance business rules to capture all hour types including work hours, vacation, sick, comp time used, leave without pay (LWOP), voting, and jury duty. TRS also computes overtime, shift differential, and holiday pay.
Upon successful provisioning of an employee's TRS record, users will access the TRS system. They will utilize their UCM credentials to access the site.
Instructions for navigation of the system, including how to report time as an employee and how to approve time as a supervisor can be located here.
A PRIMARY and SECONDARY approver are required for each TRS record. You may select an optional THIRD approver, but it is not necessary.
Approvers must have active records. Without an active approver, both the employee and approver will be restricted from accessing timesheets.
Bi-weekly paid employees will submit their timesheets by the end of their scheduled work day, every other Friday (Saturday if scheduled to work).
- Supervisors must approve by 10 am the following Monday
Monthly paid employee will submit their timesheets by the 5th of the month.
- Supervisors must approve by the 10th of the month
The pay period and deadlines calendar for timesheet submission can be found here.
KEY FEATURES OF TRS
Employees can create, edit, and save work hours on web-based timesheet
Employees submits the timesheet to their supervisor electronically
Supervisors can review and approve timesheets electronically
Payroll Services can upload time electronically to the UCPath System
Includes a trackable work flow from the timesheet initiation to UCPath Update
Allows for multiple appointments
Allows departmental personnel to assign a job identifier (nickname) to each job title
Automated email reminders to supervisors when timesheet approvals are due
Email reminders to Supervisors and Payroll Processors of late timesheet submissions
Reduction in time processing errors
Improve time and attendance compliance with regulatory policy
BENEFITS OF TRS
Eliminates paper timesheets, it can never be lost or destroyed
Easier for the employee to record work and non-productive time
Easier for the supervisor to review and approve timesheets
Streamlines the time data process
Users can use any internet accessible device to login (computer, smartphone, tablet, etc.)
Users can access TRS 24 hours a day, 7 days a week