Completing Supplement B, Reverification and Rehires (formerly Section 3)
UC Merced must complete Supplement B when:
- UCM employee’s employment authorization or documentation of employment authorization has expired ("reverification").
UC Merced may complete Supplement B when:
- UC Merced employee is rehired within 3 years of the date that Form I-9, Employment Eligibility Verification, was originally completed; or
- UC Merced employee has a legal name change.
When completing Supplement B, UCM must also complete the last name, first name and middle initial fields at the top of the page for I-9.
Reverification
When an employee’s employment authorization or, in most cases, employment authorization documentation (see below for more information) expires, UC Merced must reverify to ensure the employee is still authorized to work.
To confirm the date the employee’s employment authorization expires, we can review Section 1 for the date that employment authorization expires and Section 2 for the date that the employment authorization document expires.
The employment authorization expiration date provided by an employee in Section 1 may not match the document expiration date recorded under List A or List C in Section 2. We must reverify by the earlier date when reverification is necessary.
At UC Merced we remind employees starting at least 90 days before the date reverification is required, that they will be required to present a List A or List C document (or acceptable receipt) showing continued employment authorization on the date that their employment authorization or documentation whichever is sooner, expires.
The Worforce OnBoarding Hub analyst will reach out via the employees UC Merced email to request an appointment on-site to complete all necessary I9 reverification updates.
Employees with expiring immigration status, employment authorization, or employment authorization documents should have the necessary application or petition filed well in advance to ensure they maintain continuous employment authorization and/or valid documents.
To complete Supplement B, UC Merced must:
- Examine the unexpired documents in person to determine if they appear to be genuine and relate to your employee.
- Record the document title, document number and expiration date, if any.
- Sign and date Supplement B.
If a UC Merced employee fails to come by the Workforce Onboarding Hub on-campus location and provide physical documentation to complete Section B Reverification as requested by the deadline, the employee is not confirmed for continued work authorization within the University and will be escalated to the employees Unit Leadership and Payroll Services to begin termination process for non-work authorization eligibility.
Upon receipt from Workforce OnBoarding Hub the notice of expiring authorization email subject line “Cease Work-Separation Required” – all work by the employee must be stopped and termination request submitted to Payroll Services according to the dates effective in the email. Taking them only off work schedules is not enough, they must be termed from employment in UCPATH Records.
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