News

ECC Implementation Update and Reminder on Timely Salary Cost Transfers

March 18, 2026
Dear Campus Partners, Business and Financial Services is writing to share an update on the implementation of the campus’s new effort reporting system, Employee Costing Certification (ECC), and to provide guidance on timely review and correction of payroll charges, including salary cost transfers on sponsored projects. ECC Implementation – Status and Timeline UC Merced...

Fiscal 2025-26 Year-End Deadlines

March 6, 2026
Preparing for FY26 Year End In preparation for the close of the fiscal year ending June 30, 2026, UC Merced Financial & Accounting Services has established the following deadlines to ensure timely review and submission of items and processes critical to closing the fiscal year. Visit https://bfs.ucmerced.edu/our-services/financial-accounting-services/general-...

Jan 2026 Status Update: Gift and Endowment Clean-Up Initiative

January 12, 2026
Update 3/16/26 - Workbook link has been updated  The Gift & Endowment (GFT‑END) clean‑up initiative is now well underway. A reminder that this project addresses conversion errors, aligns chart‑of‑account segments, and actuals corrections.  The workbook, available at ucmerced.box.com/s/6hrwkx7xpr1rlccz3yw75waojfrf5k0z (SSO required), lists all active gift and...

Advisory: Gift and Endowment Cleanup Project Update

November 12, 2025
Following up on the message sent last fall regarding gift and endowment funds, the Financial and Accounting Services (F&AS) team will now be resuming the gift and endowment cleanup project as the campus’ fiscal close is complete. Please note the following: Patience is Requested: We are actively training new F&AS team members to assist with this effort. While we...

Important: Accounts Payable Payment Processing Deadline

November 7, 2025
Calendar Year End Payment Deadline: Submit by Dec. 12 for Dec. 19 Payment Processing The last day AP will process payments for calendar year 2025 is Friday, December 19.   Submit invoices, payment requests, and wire transfer requests by 5:00 PM on Friday, December 12. Approved invoices with a due date on or before December 31 will be paid. All...

New Resource: CFR200 Expenditure Allowability Table Available for Contract & Grant Compliance

October 1, 2025
The Office of the Controller, in partnership with Contracts & Grants Administration and Project Portfolio Financial Management, has developed an expenditure general allowability table for Contract and Grant expenditures based upon the Code of Federal Regulations 200 (“CFR200”), Subpart E – Cost Principles. This is in response to UC Merced’s recent NSF audit findings...

Notice: Payroll Services Has a New Website

August 28, 2025
We’re excited to announce that UCM Payroll Services is now hosted at payroll.ucmerced.edu! Effective Friday, September 5, 2025, the previous page at bfs.ucmerced.edu/our-services/payroll-services will be retired. To ensure uninterrupted access and the best browsing experience, please: Update your bookmarks to the new URL Clear your browser cache...

Introducing the New Student Employment Handbook

August 7, 2025
Student Employment Services is excited to share the launch of the Student Employment Handbook—a comprehensive guide designed to support both student employees and their supervisors throughout the employment journey.  This new resource offers clear guidance on key aspects of student employment, including:  Hiring Intake & Onboarding...

Get Ready: Payroll Services Website Is Moving! 

August 7, 2025
Coming Thursday, August 28 – Payroll Services is launching a new, dedicated website: payroll.ucmerced.edu   What’s Changing?  New URL, Same Trusted Resources  We’re moving from bfs.ucmerced.edu/payroll-services to a standalone site at payroll.ucmerced.edu.  Why the Change?  To make...

Advisory: Minimum Threshold for Expense Reimbursements

August 6, 2025
To ensure responsible stewardship of university resources, please note that reimbursement requests totaling less than $15.00 for out-of-pocket expenses will not be processed due to the administrative costs associated with handling Concur expense reports. If your reimbursement amount is below this threshold, you may choose to hold and accumulate additional expenses. Once your total exceeds $15....

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