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New Payroll Job Aids Available 

May 29, 2025
Stay in the know with the latest Payroll Services resources!   Payroll Roles & Responsibilities Matrix  A quick-reference guide outlining the key responsibilities across Employees, Units, and Payroll Services, enhancing transparency around our shared payroll processes.  Submitting an SCT/BCT Request  This step-by-step...

Important Update: Expansion of Eligibility for Paid Sick Leave (PPSM)

May 28, 2025
Expansion of Eligibility for Paid Sick Leave PPSM: UC Sick Leave Policy Prior to 2025: Employees covered under the University of California Staff Personnel Policy for Staff Members (Staff & Students) accrued paid sick leave if they were on pay status at least one-half of the working hours of a month or quadriweekly cycle in which it is earned. UC Sick Leave Policy Effective...

Decommissioning of Invoice Processing Ticket in ServiceNow – Effective July 1, 2025

May 21, 2025
Dear Campus Community, Effective July 1, 2025, UC Merced will decommission the Invoice Processing Ticket in ServiceNow currently being used for supplier invoices submissions. This change will help streamline Accounts Payable operations and improve invoice processing efficiency. What This Means for You Effective immediately, departments should discontinue the use of the Invoice Processing...

New Requirement for High-Risk Salary Cost Transfer Requests

April 11, 2025
Dear Colleagues,   Effective immediately, all high-risk salary cost transfer requests must be accompanied by a completed questionnaire signed by an authorized signatory: For GNT/CNT/NBA projects: the designated Research Administrator (RA) For all other fund sources: an authorized school staff member A salary cost transfer is considered high-risk...

Student Employment Services - Important Year End Reminders

April 9, 2025
As we move closer to the end of another academic year at UC Merced, we would like to provide some important reminders regarding student employees.   Separations – A student worker who is no longer performing services (voluntarily or involuntarily) must have their UCPath record updated as soon as the employment relationship change is known. Please submit the Student Separation...

Campus ATM Update: New Location in Ruiz Administration Building 

April 7, 2025
Student Billing & Cashiering Services is pleased to announce the installation of a new Educational Employees Credit Union (EECU) ATM in the Ruiz Administration Building, located on the first floor behind the elevators.  This addition offers greater convenience for those visiting the Cashiering Office or the Students First Center (SFC), and reinforces our commitment to providing a...

COA Clean-Up for 13001/13002 – Effective 4/1/25

April 3, 2025
Effective April 1, 2025, the Office of the Controller is updating guidance for transactions involving funds 13001/13002 in the Ellucian/Banner and Oracle Financial System. Student fee and payment transactions should no longer use default funds 13001/13002. Instead, please use the appropriate fund based on the nature of the transaction: Tuition: 14XXX Summer...

Advisory: UCPath DCP and FICA Adjustments

April 2, 2025
The Controller’s Office is providing this update regarding recent UCPath-initiated corrections to FICA and DCP Safe Harbor contributions. These adjustments address a system error that impacted employees transitioning from student to non-student status, resulting in missed Medicare deductions and retirement contributions. What Departments Should Know About Upcoming Adjustments...

Payroll Advisory: Salary Cost Transfer SCT/Direct Retros

March 27, 2025
Effective July 1, 2025, payroll transactions with an earnings period end date prior to October 4, 2021 will no longer be able to be processed as Salary Cost Transfers (SCT)/Direct Retros in UCPATH. To ensure timely processing, please submit any SCT/Direct Retros for earnings periods prior to October 4, 2021, to Payroll Services by the deadlines listed below: Submission Deadlines April...

Summer Salary Guide

March 18, 2025
In accordance with University policy, eligible faculty members may receive additional compensation for work performed during the summer months. This page provides detailed Summer Salary information on eligibility, payment processing, deadlines, and escalation procedures for late requests. Eligibility & Payment Limits | Days Allocation & Deadline | Payroll Services Submission...

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