Payroll Services currently offers the following WebForms to request transactions.
Note: As part as our goal to enhance transaparency to campus units on status of payroll transactions, we are working to deploy a new workflow tool Kissflow. The target date for this workflow tool is coming in 2025. We will be reaching out to the CAO group for input and assistance with testing, so stay tuned!
STAFF Actions:
- Staff Personnel Action Form (PAF)*Updated 12.13.23*- Use this form to provide new hire information, initial funding, and any action as indicated on the form for staff employees. Use instructions are contained in the "instructions" tab within the workbook.
- Staff Reclassification - Webform utilized to notify Payroll Services of an approved reclassification.
- Staff Separation - Webform utilized to notify Payroll Services when an employee will be or has terminated.
- Staff Fund Change - Webform utilized to report a prospective change in position funding or change of "home" department.
- Staff Salary Cost Transfer (SCT) Benefit Cost Transfer (BCT) Direct Retro Webform utilized to report a request for realignment of wages that have already posted.
STUDENT (non academic) Actions:
Please visit the Student Employment Services website.
ACADEMIC Actions:
- Academic Payroll Worksheet *Updated 5.17.24*- Use this form to update academic actions not related to funding, additional pay or separation.
- Academic Promotion - This is an internal use form only. For information on Academic Promotion, please contact APO
- Academic Merit - This is an internal use form only. For more information on Academic Merit, please contact APO.
- Academic Separation - Use this webform to submit voluntary or involuntary separation
- Short Work Break - Use this form to place an academic employee on a short work break. SWB cannot exceed 4 months
- Fund Change - Utilize to request a prospective change to funding for an academic position.
- Direct Retro/Salary Cost Transfer/Benefits Cost Transfer - Utilize to request a re-alignment of wages that have already been posted to the labor ledger for an academic position.
- Fund Change - Direct Retro Training Deck - This deck contains the content shared during the June 13/14, 2019 learning session(s) **Updated 2.10.20 to reflect Payroll Services name change**. References to the DOPE report review are valid. However, submission of both funding and direct retro requests are now facilitated via the webform links provided above.
- Postdoc Anniversary Update - Use this form to submit the new anniversary date for a postdoc 60 days prior to expiration.
ADDITIONAL FORMS
- Staff Additional Pay Request *Updated 02/04/2025 Use this form to accompany any additional pay requests such as stipends, one time awards, etc for Staff Employees. Stipends are paid under the employee’s current position. There are no longer separate job codes related only to stipends.
- Academic Additional Pay Request *Updated 01/30/2025- Use this form to accompany any additional pay requests such as stipends, one time awards, etc. for Academic Employees. Stipends are paid under the employee’s current position. There are no longer separate job codes related only to stipends.
*Please note that the Earn Code selections vary from Staff to Acadermic employees, so be sure to select the appropriate form.
CONTINGENT WORKER
- Establish Contingent Worker - Utilize this form to request the establsihment of a contingent worker record in UCPath
- End Contingent Worker - Utilizet this form to end a contingent worker record
LOCATION LIST
- UCM Location List - A list of allowable UCM locations utlized in combination with cubicle information to idenfiy an employee's primary work location. This is required for all UCM positions. To update an employee's primary work location please go here.
