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Fiscal Year 2022-23 Has Closed. Here's What to Do Next.

August 21, 2023
(Note: This announcement was edited Aug. 22, 2023 to change the guidance for submission of actuals adjustment requests.) Campus colleagues,  Please review this important information about financial activities in the prior and current fiscal years. I also encourage you to share this with others who may benefit from this information.  Financial Report Review  The 2022-23...

Updated Guidance: Function 44 and Research Transactions

May 5, 2023
The UC Merced Office of the Controller is issuing the following guidance on using Function 44 to record financial transactions related to research activities in the Oracle Financial System. The UC Office of the President has clarified the use of Function 44 with system-wide Accounting Procedure updates. This updated guidance takes into consideration the Common Chart of Accounts (CCoA...

England Named Interim Director of SBS, Campus Cashiering

April 3, 2023
I am pleased to announce that Travel and Expense Management Director Tracy England has been appointed Interim Director of Student Billing Services and Campus Cashiering. Tracy has worked at UC Merced since 2011, starting in the School of Social Sciences, Humanities and Arts. She became an auditor with Travel and Expense Management in 2016, was promoted to supervisor in March 2019 and currently...

Important Updates to Honorarium Payments

March 6, 2023
Effective March 20, 2023, honorariums paid to individuals will be limited to $2,500 per calendar year. Payment requests that exceed $2,500 will be submitted automatically to Procurement to be processed as a Service Agreement. To ensure compliance to UC Policy D-371-35 , honorarium requests will require: Confirmation of UC Merced Honorarium letter emailed to invited guest....

Dates and Deadlines for Year-End FY23

January 19, 2023
In preparation for the close of the fiscal year ending June 30, 2023, deadlines have been established to ensure timely review and submission of items and processes critical to closing the fiscal year. Review these deadlines carefully as they may have an impact on departmental planning and differ from those in previous years. It is essential that departments supply the necessary information ...

Spring '21 Effort Reports Available for Certification

December 21, 2022
Please share this important message with colleagues in your academic and staff communities. Effort reports for Spring 2021 have been generated and are available to those on campus with an effort certification role. All investigators on federal or federal flow-through funded sponsored agreements are responsible for certifying the amount of effort they and their employees spend on sponsored...

Payment Plus Service for Suppliers

October 26, 2022
We are pleased to inform you that UC Merced has successfully partnered with U.S. Bank to implement an important initiative to expand our commercial card program by using their Payment Plus product. This service allows for the secure delivery of automated Visa card payments to our suppliers. We have identified a list of suppliers to target for this initiative and have begun to contact them to...

New Directors in Business and Financial Services

September 8, 2022
An announcement from Associate Vice Chancellor and Controller Amanda Preston-Nelson: We are happy to announce the appointment of two directors in the Division of Finance and Administration’s Business and Financial Services. Christie Harvey, who has held several key roles at UC Merced, has been named Director of Accounts Payable, Travel and Tax. Carol Dinuzzo, a Merced native with an...

Realignment of Business and Financial Services Teams

May 25, 2022
Division colleagues, As part of DFA’s ongoing effort to improve service times, streamline processes and create synergies in the campus community, Business and Financial Services (BFS) will realign some of our core teams. This alignment uses the strengths of BFS team members who perform similar bodies of work, allowing us to balance our service offerings. ​Effective June 1, the changes...

Preparing for Fiscal Year 2021-22 Close

May 25, 2022
UC Merced departments have begun the work required to close fiscal year 2021-22. To assist in this process, General Accounting has assembled documentation of fiscal close deadlines and other information. As prescribed by the State of California, UC Merced must close its general ledger for FY2022 on June 30. For campus departments, two significant periods lead up to this date: May 1-31:...

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