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Payroll Advisory: Salary Cost Transfer SCT/Direct Retros

July 10, 2025
Update: July 10, 2025 Payroll transactions with an Earnings End Date prior to October 4, 2021 or any payroll transactions that have been moved previously using the recently retired Direct Retro tool will no longer be able to be processed as Salary Cost Transfers (SCT)/Direct Retros in UCPATH.  To confirm if a transaction was moved the UCPath Cognos R-268 report shows the...

Travel Advisory: New Approval Requirement for Business and First-Class Airfare

June 23, 2025
Effective June 23, 2025, all flight bookings in Business or First Class will require an additional layer of approval. Please plan travel accordingly, as this change may impact on the timing of your ticket purchase and approval process. University travel should be booked in Economy Class. Exceptions for Business, First-Class, or Premium Economy may be considered under the following...

A New Look is Coming to UCPath in July  

June 11, 2025
On Monday July 14, 2025, UCPath will introduce a refreshed portal with a more intuitive design, improving how employees navigate and access key information.  What’s Changing?   The update focuses primarily on visual enhancements and navigation improvements. Users can expect a more modern design with all the same core features of UCPath.  What...

New Payroll Job Aids Available 

May 29, 2025
Stay in the know with the latest Payroll Services resources!   Payroll Roles & Responsibilities Matrix  A quick-reference guide outlining the key responsibilities across Employees, Units, and Payroll Services, enhancing transparency around our shared payroll processes.  Submitting an SCT/BCT Request  This step-by-step...

Important Update: Expansion of Eligibility for Paid Sick Leave (PPSM)

May 28, 2025
Expansion of Eligibility for Paid Sick Leave PPSM: UC Sick Leave Policy Prior to 2025: Employees covered under the University of California Staff Personnel Policy for Staff Members (Staff & Students) accrued paid sick leave if they were on pay status at least one-half of the working hours of a month or quadriweekly cycle in which it is earned. UC Sick Leave Policy Effective...

Decommissioning of Invoice Processing Ticket in ServiceNow – Effective July 1, 2025

May 21, 2025
Dear Campus Community, Effective July 1, 2025, UC Merced will decommission the Invoice Processing Ticket in ServiceNow currently being used for supplier invoices submissions. This change will help streamline Accounts Payable operations and improve invoice processing efficiency. What This Means for You Effective immediately, departments should discontinue the use of the Invoice Processing...

New Requirement for High-Risk Salary Cost Transfer Requests

April 11, 2025
Dear Colleagues,   Effective immediately, all high-risk salary cost transfer requests must be accompanied by a completed questionnaire signed by an authorized signatory: For GNT/CNT/NBA projects: the designated Research Administrator (RA) For all other fund sources: an authorized school staff member A salary cost transfer is considered high-risk...

Student Employment Services - Important Year End Reminders

April 9, 2025
As we move closer to the end of another academic year at UC Merced, we would like to provide some important reminders regarding student employees.   Separations – A student worker who is no longer performing services (voluntarily or involuntarily) must have their UCPath record updated as soon as the employment relationship change is known. Please submit the Student Separation...

Campus ATM Update: New Location in Ruiz Administration Building 

April 7, 2025
Student Billing & Cashiering Services is pleased to announce the installation of a new Educational Employees Credit Union (EECU) ATM in the Ruiz Administration Building, located on the first floor behind the elevators.  This addition offers greater convenience for those visiting the Cashiering Office or the Students First Center (SFC), and reinforces our commitment to providing a...

COA Clean-Up for 13001/13002 – Effective 4/1/25

April 3, 2025
Effective April 1, 2025, the Office of the Controller is updating guidance for transactions involving funds 13001/13002 in the Ellucian/Banner and Oracle Financial System. Student fee and payment transactions should no longer use default funds 13001/13002. Instead, please use the appropriate fund based on the nature of the transaction: Tuition: 14XXX Summer...

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