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Early Deadline for Biweekly Timesheets

December 12, 2023
We understand life gets busy for many of us during the holiday season. As UC Merced's two-week winter break approaches, we in Payroll Services want to take a moment to remind you of an upcoming payroll deadline.   Because of winter break (commonly called curtailment), timesheets for biweekly compensated employees must be submitted earlier. Biweekly timesheets for...

November 2023 Accounting Period Closes

December 11, 2023
The November 2023 accounting period is now CLOSED. View the current Period Close Schedule. Please reconcile your departmental activities through November 2023 and verify all activity has been recorded correctly. If financial adjustment requests are required, please submit a request via Service Now as soon as possible. Sincerely,  Carol Dinuzzo  Director of Financial...

Dec. 13 is Important Date Before Holiday Break

December 4, 2023
A message from Accounts Payable, Tax & Payment Services: If you need to have invoices, payment requests and wire transfers processed before the curtailment period, please submit your request by Wednesday, Dec. 13. Depending on the request, additional approvals may be needed to complete processing. Anything submitted after Dec 13 will be processed in the order received. Go here to learn...

Transcepta to Optimize, Streamline Supplier Invoices

November 2, 2023
Campus colleagues, The Division of Finance and Administration is preparing a major advancement in procurement and accounts payable operations that will bring increased efficiency, transparency, and collaboration to UC Merced’s supplier relationships.  In May 2024, UC Merced will begin onboarding suppliers onto Transcepta, an online platform that streamlines invoice...

NSF Discipline Code Required for All Project Attributes

October 19, 2023
The UC Merced Office of the Controller is issuing the following guidance on the Project Attribute in the Common Chart of Accounts (CCoA).  The Project Attribute tracks the financial activity for a “body of work" that often has a start and end date that spans fiscal years or activities funded by a sponsor. The UC Office of the President uses CCoA attributes to collect and...

Review by Oct. 20: Sponsored Project Close Out Checklist

October 11, 2023
Campus partners, The Controller’s Unit is pleased to announce that team members from Contracts & Grants Administration, Project Portfolio Financial Management, and Financial Planning & Analysis partnered to develop and test a proposed Sponsored Project Close Out Checklist. The objective of this checklist is to clearly outline the required steps, by responsible party, to...

Collaborating for Success: F&AS Begins Monthly Information Sessions

September 14, 2023
We’ve heard you, campus partners. You need information and tools that allow you to leverage financial data that empowers you to perform your tasks effectively and efficiently. Starting immediately, online office hours for the Financial and Accounting Services team will be used to address these crucial needs. We are changing our office hours schedule from weekly to once a month. At...

Fiscal Year 2022-23 Has Closed. Here's What to Do Next.

August 21, 2023
(Note: This announcement was edited Aug. 22, 2023 to change the guidance for submission of actuals adjustment requests.) Campus colleagues,  Please review this important information about financial activities in the prior and current fiscal years. I also encourage you to share this with others who may benefit from this information.  Financial Report Review  The 2022-23...

Optimized Fiscal and Research Administrator Workflows

July 7, 2023
Effective Friday July 14, updates will be implemented within Oracle and Concur to streamline approval workflow for Research Administrators (RA) and Fiscal approvers.    Oracle Updates Oracle approval workflow has been updated to note that only one approver will be required for each requisition.  In the case that an additional approver is required, the requestor may...

Updated Guidance: Function 44 and Research Transactions

May 5, 2023
The UC Merced Office of the Controller is issuing the following guidance on using Function 44 to record financial transactions related to research activities in the Oracle Financial System. The UC Office of the President has clarified the use of Function 44 with system-wide Accounting Procedure updates. This updated guidance takes into consideration the Common Chart of Accounts (CCoA...

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