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COA Clean-Up for 13001/13002 – Effective 4/1/25

April 3, 2025
Effective April 1, 2025, the Office of the Controller is updating guidance for transactions involving funds 13001/13002 in the Ellucian/Banner and Oracle Financial System. Student fee and payment transactions should no longer use default funds 13001/13002. Instead, please use the appropriate fund based on the nature of the transaction: Tuition: 14XXX Summer...

Advisory: UCPath DCP and FICA Adjustments

April 2, 2025
The Controller’s Office is providing this update regarding recent UCPath-initiated corrections to FICA and DCP Safe Harbor contributions. These adjustments address a system error that impacted employees transitioning from student to non-student status, resulting in missed Medicare deductions and retirement contributions. What Departments Should Know About Upcoming Adjustments...

Summer Salary Guide

March 18, 2025
In accordance with University policy, eligible faculty members may receive additional compensation for work performed during the summer months. This page provides detailed Summer Salary information on eligibility, payment processing, deadlines, and escalation procedures for late requests. Eligibility & Payment Limits | Days Allocation & Deadline | Payroll Services Submission...

FY25 Year-End Close Schedule & Deadlines

January 23, 2025
In preparation for the close of the fiscal year ending June 30, 2025, UC Merced Financial & Accounting Services has established the following deadlines to ensure timely review and submission of items and processes critical to closing the fiscal year. Review these deadlines carefully as they may have an impact on departmental planning and differ from those in previous years. It is...

Updated Practice: Unresolved Payroll Suspense Activity at Year End

January 17, 2025
The UC Merced Office of the Controller is issuing the following update related to payroll suspense activity that remains unresolved at the time of year end close. The UC Office of the President requires all campus suspense activity (i.e. expenditures coded to Suspense Fund 13002 and/or Suspense Expense account series 59000X) be cleared to zero balance with system-wide Accounting Procedure...

Concur System Advisory: Workflow Update and Important Dates

December 18, 2024
The Travel & Expense Management team is excited to announce that starting Thurs Jan 9, 2025, a new workflow will go live in the Concur system. This update will streamline the approval process and improve efficiencies by routing approvals based on the allocations entered in a Request or Expense Report. Key Dates to Remember: Thurs Jan 3: Final date for submitting all requests and...

Advisory: Clarification on Utilization of Gift and Endowment Funds

December 12, 2024
The Financial and Accounting Services team is issuing the following clarification regarding the use of funds associated with departmental gifts and endowments projects. Departments are authorized to utilize gifts and endowments funds for eligible expenditures in accordance with the purpose of the department, program, or project, provided the expenditures align with the intent of the donor....

Cash Handling Training available on UCLC

December 4, 2024
If your department handles cash, note that cash handling training is required for departmental cashiers and supervisors on an annual basis. Cash handling training is now available on UC Learning Center and intended to provide you with the information you need to know to properly handle, secure, and process University cash. Click HERE for Cash Handling Training

Student Employment Year End Updates & Reminders

November 20, 2024
As we quickly move towards curtailment and the new year, Student Employment Services would like to share some important updates and reminders.   EARLY TIMESHEET SUBMISSION FOR BIWEEKLY EMPLOYEES Early Deadlines for December Payroll:   Due to UC Merced's winter break, timesheets for biweekly compensated employees must be submitted earlier. Biweekly timesheets for the...

Early Deadlines for November & December Payroll

November 4, 2024
NOVEMBER TIMESHEET DEADLINES Due to the Thanksgiving holiday, November timesheets for biweekly compensated employees must be submitted earlier. Biweekly timesheets for the pay period that ends Saturday, Nov. 23 are due by 11:59 p.m. Thursday, Nov. 21. If biweekly paid employees do not create and submit a timesheet by the deadline, the UCPath payroll system will not generate a paycheck in...

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