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Review by Oct. 20: Sponsored Project Close Out Checklist

October 11, 2023
Campus partners, The Controller’s Unit is pleased to announce that team members from Contracts & Grants Administration, Project Portfolio Financial Management, and Financial Planning & Analysis partnered to develop and test a proposed Sponsored Project Close Out Checklist. The objective of this checklist is to clearly outline the required steps, by responsible party, to...

Collaborating for Success: F&AS Begins Monthly Information Sessions

September 14, 2023
We’ve heard you, campus partners. You need information and tools that allow you to leverage financial data that empowers you to perform your tasks effectively and efficiently. Starting immediately, online office hours for the Financial and Accounting Services team will be used to address these crucial needs. We are changing our office hours schedule from weekly to once a month. At...

Fiscal Year 2022-23 Has Closed. Here's What to Do Next.

August 21, 2023
(Note: This announcement was edited Aug. 22, 2023 to change the guidance for submission of actuals adjustment requests.) Campus colleagues,  Please review this important information about financial activities in the prior and current fiscal years. I also encourage you to share this with others who may benefit from this information.  Financial Report Review  The 2022-23...

Optimized Fiscal and Research Administrator Workflows

July 7, 2023
Effective Friday July 14, updates will be implemented within Oracle and Concur to streamline approval workflow for Research Administrators (RA) and Fiscal approvers.    Oracle Updates Oracle approval workflow has been updated to note that only one approver will be required for each requisition.  In the case that an additional approver is required, the requestor may...

Updated Guidance: Function 44 and Research Transactions

May 5, 2023
The UC Merced Office of the Controller is issuing the following guidance on using Function 44 to record financial transactions related to research activities in the Oracle Financial System. The UC Office of the President has clarified the use of Function 44 with system-wide Accounting Procedure updates. This updated guidance takes into consideration the Common Chart of Accounts (CCoA...

England Named Interim Director of SBS, Campus Cashiering

April 3, 2023
I am pleased to announce that Travel and Expense Management Director Tracy England has been appointed Interim Director of Student Billing Services and Campus Cashiering. Tracy has worked at UC Merced since 2011, starting in the School of Social Sciences, Humanities and Arts. She became an auditor with Travel and Expense Management in 2016, was promoted to supervisor in March 2019 and currently...

Important Updates to Honorarium Payments

March 6, 2023
Effective March 20, 2023, honorariums paid to individuals will be limited to $2,500 per calendar year. Payment requests that exceed $2,500 will be submitted automatically to Procurement to be processed as a Service Agreement. To ensure compliance to UC Policy D-371-35 , honorarium requests will require: Confirmation of UC Merced Honorarium letter emailed to invited guest....

Dates and Deadlines for Year-End FY23

January 19, 2023
In preparation for the close of the fiscal year ending June 30, 2023, deadlines have been established to ensure timely review and submission of items and processes critical to closing the fiscal year. Review these deadlines carefully as they may have an impact on departmental planning and differ from those in previous years. It is essential that departments supply the necessary information ...

Spring '21 Effort Reports Available for Certification

December 21, 2022
Please share this important message with colleagues in your academic and staff communities. Effort reports for Spring 2021 have been generated and are available to those on campus with an effort certification role. All investigators on federal or federal flow-through funded sponsored agreements are responsible for certifying the amount of effort they and their employees spend on sponsored...

Payment Plus Service for Suppliers

October 26, 2022
We are pleased to inform you that UC Merced has successfully partnered with U.S. Bank to implement an important initiative to expand our commercial card program by using their Payment Plus product. This service allows for the secure delivery of automated Visa card payments to our suppliers. We have identified a list of suppliers to target for this initiative and have begun to contact them to...

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