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Time Reporting

TIME REPORTING

Use of the designated paid administrative leave related to COVID-19 should be done in consultation with ones supervisor and in accordance with the guidelines indicated in President Napolitano's Executive Order

Staff Employees: 

  • Monthly Paid Employees:  Continue to submit your timesheet by the designated deadline.  Report use of paid administrative leave due to COVID-19 (or other leave) in full day increments via the Time Reporting System (TRS) using the code “Paid Leave(COVID19)”.
  • Hourly Paid Employees:  Continue to submit your timesheets by the designated deadline.  Report regular or remote hours worked along with applicable leave hours (sick, vacation, etc.); including paid administrative leave due to COVID-19 (Ex:  Regular work schedule=8.  Remote work 8:30 am to 11:45 am = 3.25 hrs. work, admin leave eligible time 4.75 hrs. coded in TRS to “Paid Leave(COVID19)”

Student Employees (non-academic):

  • Continue to submit your timesheets by the designated deadline. Report regular or remote hours worked; including paid administrative leave due to COVID-19

REMINDER: Paid administrative leave due to COVID-19 is intended to cover pre-scheduled or regularly scheduled hours of work a student would have performed if not impacted by thier own COVID-19 related illness or UC Merced directives related to COVID-19. 

We have created an "Admin Leave Self Tracking Tool" tool for employee's to determine thier personal allottment; record used hours and determine available balances remaining for use.  Please contact Payroll Services if you have any questions regarding this tool. 

Those unable to submit a timesheet by the deadline must contact their supervisor to avoid interruption to pay delivery.

Supervisors should monitor timesheets and submit timesheets for those who were scheduled to work, but could not due to their own report COVID-19 illness or the UC Merced directive.