November 2023 Accounting Period Closes
The November 2023 accounting period is now CLOSED.
The November 2023 accounting period is now CLOSED.
A message from Accounts Payable, Tax & Payment Services:
If you need to have invoices, payment requests and wire transfers processed before the curtailment period, please submit your request by Wednesday, Dec. 13. Depending on the request, additional approvals may be needed to complete processing.
Anything submitted after Dec 13 will be processed in the order received. Go here to learn more about payment requests and invoice processing.
We’ve heard you, campus partners. You need information and tools that allow you to leverage financial data that empowers you to perform your tasks effectively and efficiently.
Starting immediately, online office hours for the Financial and Accounting Services team will be used to address these crucial needs.
(Note: This announcement was edited Aug. 22, 2023 to change the guidance for submission of actuals adjustment requests.)
Campus colleagues,
Please review this important information about financial activities in the prior and current fiscal years. I also encourage you to share this with others who may benefit from this information.
Financial Report Review
The UC Merced Office of the Controller is issuing the following guidance on using Function 44 to record financial transactions related to research activities in the Oracle Financial System.
Effective March 20, 2023, honorariums paid to individuals will be limited to $2,500 per calendar year. Payment requests that exceed $2,500 will be submitted automatically to Procurement to be processed as a Service Agreement.
In preparation for the close of the fiscal year ending June 30, 2023, deadlines have been established to ensure timely review and submission of items and processes critical to closing the fiscal year. Review these deadlines carefully as they may have an impact on departmental planning and differ from those in previous years. It is essential that departments supply the necessary information by close of business (5 p.m.) on each of the specified deadlines.
Please share this important message with colleagues in your academic and staff communities.
Effort reports for Spring 2021 have been generated and are available to those on campus with an effort certification role. All investigators on federal or federal flow-through funded sponsored agreements are responsible for certifying the amount of effort they and their employees spend on sponsored activities.
An announcement from Associate Vice Chancellor and Controller Amanda Preston-Nelson:
We are happy to announce the appointment of two directors in the Division of Finance and Administration’s Business and Financial Services. Christie Harvey, who has held several key roles at UC Merced, has been named Director of Accounts Payable, Travel and Tax. Carol Dinuzzo, a Merced native with an extensive background in financial management, has joined the university as Director of Financial and Accounting Services.
UC Merced departments have begun the work required to close fiscal year 2021-22. To assist in this process, General Accounting has assembled documentation of fiscal close deadlines and other information.
As prescribed by the State of California, UC Merced must close its general ledger for FY2022 on June 30. For campus departments, two significant periods lead up to this date:
