Accounting

The Controller’s Office is providing this update regarding recent UCPath-initiated corrections to FICA and DCP Safe Harbor contributions. These adjustments address a system error that impacted employees transitioning from student to non-student status, resulting in missed Medicare deductions and retirement contributions.

What Departments Should Know About Upcoming Adjustments

• UCPath adjustments to correct employer contributions related to previously identified FICA errors will automatically post to the General Ledger (i.e., department-level COA).

In preparation for the close of the fiscal year ending June 30, 2025, UC Merced Financial & Accounting Services has established the following deadlines to ensure timely review and submission of items and processes critical to closing the fiscal year.

The UC Merced Office of the Controller is issuing the following update related to payroll suspense activity that remains unresolved at the time of year end close.

Effective Friday July 14, updates will be implemented within Oracle and Concur to streamline approval workflow for Research Administrators (RA) and Fiscal approvers.   

Oracle Updates

Oracle approval workflow has been updated to note that only one approver will be required for each requisition.  In the case that an additional approver is required, the requestor may utilize the “overriding approver” field.  Specifically: 

Campus colleagues,

The Division of Finance and Administration is preparing a major advancement in procurement and accounts payable operations that will bring increased efficiency, transparency, and collaboration to UC Merced’s supplier relationships. 

The Office of the Controller receives numerous requests for exceptions to policy every week. We would like to reiterate that exceptions to policy should be infrequent in nature and must align to a bona fide University business purpose.

The November 2023 accounting period is now CLOSED.

A message from Accounts Payable, Tax & Payment Services:

If you need to have invoices, payment requests and wire transfers processed before the curtailment period, please submit your request by Wednesday, Dec. 13. Depending on the request, additional approvals may be needed to complete processing.

Anything submitted after Dec 13 will be processed in the order received. Go here to learn more about payment requests and invoice processing.

We’ve heard you, campus partners. You need information and tools that allow you to leverage financial data that empowers you to perform your tasks effectively and efficiently.

Starting immediately, online office hours for the Financial and Accounting Services team will be used to address these crucial needs.