Dear Campus Community,
Effective July 1, 2025, UC Merced will decommission the Invoice Processing Ticket in ServiceNow currently being used for supplier invoices submissions. This change will help streamline Accounts Payable operations and improve invoice processing efficiency.
What This Means for You
NSF Discipline Code Required for All Project Attributes
Dear Colleagues,
Effective immediately, all high-risk salary cost transfer requests must be accompanied by a completed questionnaire signed by an authorized signatory:
For GNT/CNT/NBA projects: the designated Research Administrator (RA)
The Controller’s Office is providing this update regarding recent UCPath-initiated corrections to FICA and DCP Safe Harbor contributions. These adjustments address a system error that impacted employees transitioning from student to non-student status, resulting in missed Medicare deductions and retirement contributions.
UCPath adjustments to correct employer contributions related to previously identified FICA errors will automatically post to the General Ledger (i.e., department-level COA).
In preparation for the close of the fiscal year ending June 30, 2025, UC Merced Financial & Accounting Services has established the following deadlines to ensure timely review and submission of items and processes critical to closing the fiscal year.
The UC Merced Office of the Controller is issuing the following update related to payroll suspense activity that remains unresolved at the time of year end close.
Effective Friday July 14, updates will be implemented within Oracle and Concur to streamline approval workflow for Research Administrators (RA) and Fiscal approvers.
Oracle Updates
Oracle approval workflow has been updated to note that only one approver will be required for each requisition. In the case that an additional approver is required, the requestor may utilize the “overriding approver” field. Specifically:
Campus colleagues,
The Division of Finance and Administration is preparing a major advancement in procurement and accounts payable operations that will bring increased efficiency, transparency, and collaboration to UC Merced’s supplier relationships.
The Office of the Controller receives numerous requests for exceptions to policy every week. We would like to reiterate that exceptions to policy should be infrequent in nature and must align to a bona fide University business purpose.
