Effective Friday July 14, updates will be implemented within Oracle and Concur to streamline approval workflow for Research Administrators (RA) and Fiscal approvers.
Oracle Updates
Oracle approval workflow has been updated to note that only one approver will be required for each requisition. In the case that an additional approver is required, the requestor may utilize the “overriding approver” field. Specifically:
Campus colleagues,
The Division of Finance and Administration is preparing a major advancement in procurement and accounts payable operations that will bring increased efficiency, transparency, and collaboration to UC Merced’s supplier relationships.
The Office of the Controller receives numerous requests for exceptions to policy every week. We would like to reiterate that exceptions to policy should be infrequent in nature and must align to a bona fide University business purpose.
The November 2023 accounting period is now CLOSED.
A message from Accounts Payable, Tax & Payment Services:
If you need to have invoices, payment requests and wire transfers processed before the curtailment period, please submit your request by Wednesday, Dec. 13. Depending on the request, additional approvals may be needed to complete processing.
Anything submitted after Dec 13 will be processed in the order received. Go here to learn more about payment requests and invoice processing.
We’ve heard you, campus partners. You need information and tools that allow you to leverage financial data that empowers you to perform your tasks effectively and efficiently.
Starting immediately, online office hours for the Financial and Accounting Services team will be used to address these crucial needs.
(Note: This announcement was edited Aug. 22, 2023 to change the guidance for submission of actuals adjustment requests.)
Campus colleagues,
Please review this important information about financial activities in the prior and current fiscal years. I also encourage you to share this with others who may benefit from this information.
Financial Report Review
The UC Merced Office of the Controller is issuing the following guidance on using Function 44 to record financial transactions related to research activities in the Oracle Financial System.
Effective March 20, 2023, honorariums paid to individuals will be limited to $2,500 per calendar year. Payment requests that exceed $2,500 will be submitted automatically to Procurement to be processed as a Service Agreement.
In preparation for the close of the fiscal year ending June 30, 2023, deadlines have been established to ensure timely review and submission of items and processes critical to closing the fiscal year. Review these deadlines carefully as they may have an impact on departmental planning and differ from those in previous years. It is essential that departments supply the necessary information by close of business (5 p.m.) on each of the specified deadlines.
