Accounting

The Office of the Controller, in partnership with Contracts & Grants Administration and Project Portfolio Financial Management, has developed an expenditure general allowability table for Contract and Grant expenditures based upon the Code of Federal Regulations 200 (“CFR200”), Subpart E – Cost Principles. This is in response to UC Merced’s recent NSF audit findings regarding expenditure control enhancements to ensure only allowable costs are charged to extramural funds.

Colleagues,

I’m writing to provide a status update on the gift and endowment clean-up initiative.

Dear Campus Community,

Effective July 1, 2025, UC Merced will decommission the Invoice Processing Ticket in ServiceNow currently being used for supplier invoices submissions. This change will help streamline Accounts Payable operations and improve invoice processing efficiency.

What This Means for You

NSF Discipline Code Required for All Project Attributes

Dear Colleagues,

The Controller’s Office is providing this update regarding recent UCPath-initiated corrections to FICA and DCP Safe Harbor contributions. These adjustments address a system error that impacted employees transitioning from student to non-student status, resulting in missed Medicare deductions and retirement contributions.

What Departments Should Know About Upcoming Adjustments

• UCPath adjustments to correct employer contributions related to previously identified FICA errors will automatically post to the General Ledger (i.e., department-level COA).

In preparation for the close of the fiscal year ending June 30, 2025, UC Merced Financial & Accounting Services has established the following deadlines to ensure timely review and submission of items and processes critical to closing the fiscal year.

The UC Merced Office of the Controller is issuing the following update related to payroll suspense activity that remains unresolved at the time of year end close.

Effective Friday July 14, updates will be implemented within Oracle and Concur to streamline approval workflow for Research Administrators (RA) and Fiscal approvers.   

Oracle Updates

Oracle approval workflow has been updated to note that only one approver will be required for each requisition.  In the case that an additional approver is required, the requestor may utilize the “overriding approver” field.  Specifically: