(Note: This announcement was edited Aug. 22, 2023 to change the guidance for submission of actuals adjustment requests.)
Campus colleagues,
Please review this important information about financial activities in the prior and current fiscal years. I also encourage you to share this with others who may benefit from this information.
Financial Report Review
The 2022-23 fiscal year and related financial activities for the campus have closed. As a reminder, campus users are not to submit adjustments for revenues, expenditures, or budget for activity from prior fiscal years. Any requests related to actuals and budget for prior-year activity will be rejected.
If you have extenuating circumstances (e.g. grant-related activity), please submit a request for adjustment. For actuals, submit a request via a Financial Journal Entry ticket with supporting documentation. Indicate it is a prior-year request for the Controller's Office to review. For budget requests, submit for Financial Planning & Analysis (fbudget@ucmerced.edu) for review.
Please note that if an adjustment is approved, it will be processed in the current fiscal year and not reflected in the prior year’s financial records. Adjustments may impact the balance and budget availability for the current year. If an expenditure adjustment is processed in the current year on any funds that do not carry forward, the expenditures will be applied toward the current year’s budget allocation. Approvals for expenditure adjustments in the current fiscal year do not imply approval to carry forward any prior year funding.
Monthly Activity Review and Period Close Calendar
The Monthly Period Close Calendar is provided to ensure timely review and submission of items requiring action. Campus users are requested to complete a review of Oracle financial reports, including the budget and actuals results for each area of financial ownership. Requests for corrections and/or questions should be submitted using the appropriate Service Now ticket via the DFA Service Portal no later than the 25th day of the following month. All necessary supporting documentation, including original transaction details and the reason for the correction, must accompany each request.
Thank you,
Carol Dinuzzo | Director, Financial and Accounting Services
