Financial

The Office of the Controller, in partnership with Contracts & Grants Administration and Project Portfolio Financial Management, has developed an expenditure general allowability table for Contract and Grant expenditures based upon the Code of Federal Regulations 200 (“CFR200”), Subpart E – Cost Principles. This is in response to UC Merced’s recent NSF audit findings regarding expenditure control enhancements to ensure only allowable costs are charged to extramural funds.

Dear Campus Community,

Effective July 1, 2025, UC Merced will decommission the Invoice Processing Ticket in ServiceNow currently being used for supplier invoices submissions. This change will help streamline Accounts Payable operations and improve invoice processing efficiency.

What This Means for You

Dear Colleagues,

In preparation for the close of the fiscal year ending June 30, 2025, UC Merced Financial & Accounting Services has established the following deadlines to ensure timely review and submission of items and processes critical to closing the fiscal year.

If your department handles cash, note that cash handling training is required for departmental cashiers and supervisors on an annual basis.

Cash handling training is now available on UC Learning Center and intended to provide you with the information you need to know to properly handle, secure, and process University cash.

Click HERE for Cash Handling Training

The UC Merced Office of the Controller is issuing the following guidance related to recording financial transactions using Function 76, Function 80, and Agency Funds in the Oracle Financial System.

The UC Office of the President has clarified the use of Function 76, Function 80, and Agency Funds with system-wide Accounting Procedure updates. This updated guidance takes into consideration the Common Chart of Accounts (CCoA) and CFS file schemas that transmit UC Merced’s data from our local Oracle instance to the consolidated financial statements.

Effective Friday July 14, updates will be implemented within Oracle and Concur to streamline approval workflow for Research Administrators (RA) and Fiscal approvers.   

Oracle Updates

Oracle approval workflow has been updated to note that only one approver will be required for each requisition.  In the case that an additional approver is required, the requestor may utilize the “overriding approver” field.  Specifically: