In preparation for the close of the fiscal year ending June 30, 2025, UC Merced Financial & Accounting Services has established the following deadlines to ensure timely review and submission of items and processes critical to closing the fiscal year.
If your department handles cash, note that cash handling training is required for departmental cashiers and supervisors on an annual basis.
Cash handling training is now available on UC Learning Center and intended to provide you with the information you need to know to properly handle, secure, and process University cash.
Click HERE for Cash Handling Training
The UC Merced Office of the Controller is issuing the following guidance related to recording financial transactions using Function 76, Function 80, and Agency Funds in the Oracle Financial System.
The UC Office of the President has clarified the use of Function 76, Function 80, and Agency Funds with system-wide Accounting Procedure updates. This updated guidance takes into consideration the Common Chart of Accounts (CCoA) and CFS file schemas that transmit UC Merced’s data from our local Oracle instance to the consolidated financial statements.
Effective Friday July 14, updates will be implemented within Oracle and Concur to streamline approval workflow for Research Administrators (RA) and Fiscal approvers.
Oracle Updates
Oracle approval workflow has been updated to note that only one approver will be required for each requisition. In the case that an additional approver is required, the requestor may utilize the “overriding approver” field. Specifically:
The Office of the Controller receives numerous requests for exceptions to policy every week. We would like to reiterate that exceptions to policy should be infrequent in nature and must align to a bona fide University business purpose.
The November 2023 accounting period is now CLOSED.
The UC Merced Office of the Controller is issuing the following guidance on the Project Attribute in the Common Chart of Accounts (CCoA).
The Project Attribute tracks the financial activity for a “body of work" that often has a start and end date that spans fiscal years or activities funded by a sponsor.
