The Office of the Controller receives numerous requests for exceptions to policy every week. We would like to reiterate that exceptions to policy should be infrequent in nature and must align to a bona fide University business purpose.
An announcement from Associate Vice Chancellor and Controller Amanda Preston-Nelson:
We are happy to announce the appointment of two directors in the Division of Finance and Administration’s Business and Financial Services. Christie Harvey, who has held several key roles at UC Merced, has been named Director of Accounts Payable, Travel and Tax. Carol Dinuzzo, a Merced native with an extensive background in financial management, has joined the university as Director of Financial and Accounting Services.
Division colleagues,
As part of DFA’s ongoing effort to improve service times, streamline processes and create synergies in the campus community, Business and Financial Services (BFS) will realign some of our core teams. This alignment uses the strengths of BFS team members who perform similar bodies of work, allowing us to balance our service offerings.
Effective June 1, the changes are as follows:
The University’s mileage reimbursement rates for expenses incurred in connection with the business use of a private automobile will increase in accordance with the Internal Revenue Service standard mileage rates published in IRS Notice 2022-03. The following new rates are effective for expenses incurred on or after January 1, 2022:
• The reimbursement rate for the use of a private automobile for University business travel will
increase from 56 cents a mile to 58.5 cents a mile.
Campuses have been experiencing difficulty arranging meals for events based on the existing rates for business meals and entertainment. The last time the meal rates for business and entertainment were increased was in 2016. After discussing with the campus controllers, we have elected to increase the rates by 5% in 2021 and another 5% in 2022. Effective November 1, 2021, the maximum per person amounts for the reimbursement of business and entertainment meal expenses have been revised as follows:
Breakfast $28
Lunch $49
Dinner $85
Light Refreshments $20
Controllers and AP Directors/Travel Managers,
The California Attorney General’s office updated the list of states where state funds may not be used for travel.
https://oag.ca.gov/news/press-releases/attorney-general-bonta-add-five-s...
Dear Campus Community,
We understand many faculty, staff and students have questions regarding university-related travel, particularly in light of the COVID-19 situation during summer and fall 2020. We also acknowledge the desire to make international travel plans in the near future and the significant difficulty imposed by this uncertain period.
This message includes the most updated information available about travel protocol, travel insurance and travel reimbursement.
The California Attorney General’s office updated the list of states where state funds may not be used for travel. Idaho is the latest state, effective July 1, 2020. https://oag.ca.gov/ab1887
The FAQs attached have been updated to reflect the twelve states currently on the list, and their effective dates.
The UC Merced COVID-19 Emergency Disaster-relief Program is effective as of the start of the COVID-19 federal disaster declaration on March 13, 2020 (see https://www.fema.gov/news-release/2020/03/13/covid-19-emergency- declaration) and will end at the conclusion of the federally-declared disaster, or when available funds are exhausted, whichever comes first.
This form is required for all travel and entertainment reimbursements being processed due to cancellation of trips or events as a result of COVID-19. Once the form is completed please send to travel@ucmerced.edu and we will work with the Controller to obtain final signature. Please ensure to use COVD19 as the project code when submitting these reimbursements.
Click here to access the Travel Reimbursement Approval Form.
