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Payroll Services

Important Update: Expansion of Eligibility for Paid Sick Leave (PPSM)

Expansion of Eligibility for Paid Sick Leave PPSM:

UC Sick Leave Policy Prior to 2025:

Employees covered under the University of California Staff Personnel Policy for Staff Members (Staff & Students) accrued paid sick leave if they were on pay status at least one-half of the working hours of a month or quadriweekly cycle in which it is earned.

UC Sick Leave Policy Effective 1/1/2025:

Advisory: UCPath DCP and FICA Adjustments

The Controller’s Office is providing this update regarding recent UCPath-initiated corrections to FICA and DCP Safe Harbor contributions. These adjustments address a system error that impacted employees transitioning from student to non-student status, resulting in missed Medicare deductions and retirement contributions.

What Departments Should Know About Upcoming Adjustments

  • UCPath adjustments to correct employer contributions related to previously identified FICA errors will automatically post to the General Ledger (i.e., department-level COA).

Payroll Advisory: Salary Cost Transfer SCT/Direct Retros

Effective July 1, 2025, payroll transactions with an earnings period end date prior to October 4, 2021 will no longer be able to be processed as Salary Cost Transfers (SCT)/Direct Retros in UCPATH.

To ensure timely processing, please submit any SCT/Direct Retros for earnings periods prior to October 4, 2021, to Payroll Services by the deadlines listed below:

Submission Deadlines

Summer Salary Guide

In accordance with University policy, eligible faculty members may receive additional compensation for work performed during the summer months. This page provides detailed Summer Salary information on eligibility, payment processing, deadlines, and escalation procedures for late requests.

Early Deadlines for November & December Payroll

NOVEMBER TIMESHEET DEADLINES

Due to the Thanksgiving holiday, November timesheets for biweekly compensated employees must be submitted earlier. Biweekly timesheets for the pay period that ends Saturday, Nov. 23 are due by 11:59 p.m. Thursday, Nov. 21.

If biweekly paid employees do not create and submit a timesheet by the deadline, the UCPath payroll system will not generate a paycheck in time for the Dec. 4 pay date. Please project work hours through the pay period ending Nov. 23. Any necessary adjustments will be processed in the following pay cycle.

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