New Payroll Job Aids Available
Stay in the know with the latest Payroll Services resources!
Stay in the know with the latest Payroll Services resources!
Expansion of Eligibility for Paid Sick Leave PPSM:
UC Sick Leave Policy Prior to 2025:
Employees covered under the University of California Staff Personnel Policy for Staff Members (Staff & Students) accrued paid sick leave if they were on pay status at least one-half of the working hours of a month or quadriweekly cycle in which it is earned.
UC Sick Leave Policy Effective 1/1/2025:
The Controller’s Office is providing this update regarding recent UCPath-initiated corrections to FICA and DCP Safe Harbor contributions. These adjustments address a system error that impacted employees transitioning from student to non-student status, resulting in missed Medicare deductions and retirement contributions.
UCPath adjustments to correct employer contributions related to previously identified FICA errors will automatically post to the General Ledger (i.e., department-level COA).
Effective July 1, 2025, payroll transactions with an earnings period end date prior to October 4, 2021 will no longer be able to be processed as Salary Cost Transfers (SCT)/Direct Retros in UCPATH.
To ensure timely processing, please submit any SCT/Direct Retros for earnings periods prior to October 4, 2021, to Payroll Services by the deadlines listed below:
Submission Deadlines
In accordance with University policy, eligible faculty members may receive additional compensation for work performed during the summer months. This page provides detailed Summer Salary information on eligibility, payment processing, deadlines, and escalation procedures for late requests.
The UC Merced Office of the Controller is issuing the following update related to payroll suspense activity that remains unresolved at the time of year end close.
As we quickly move towards curtailment and the new year, Student Employment Services would like to share some important updates and reminders.
Do you have employees that are ending employment at the end of the Fall semester? If so, please review the helpful Payroll job aid on Understanding the Separation Process to help answer your questions and ensure that departments have the information needed to submit for timely pay for a separating employee.
Helpful Links:
Due to the Thanksgiving holiday, November timesheets for biweekly compensated employees must be submitted earlier. Biweekly timesheets for the pay period that ends Saturday, Nov. 23 are due by 11:59 p.m. Thursday, Nov. 21.
If biweekly paid employees do not create and submit a timesheet by the deadline, the UCPath payroll system will not generate a paycheck in time for the Dec. 4 pay date. Please project work hours through the pay period ending Nov. 23. Any necessary adjustments will be processed in the following pay cycle.
