The last day AP will process payments for calendar year 2025 is Friday, December 19.
Submit invoices, payment requests, and wire transfer requests by 5:00 PM on Friday, December 12.
Approved invoices with a due date on or before December 31 will be paid.
All payment requests and wire transfers must include required documentation and approvals.
Dear Campus Community,
Effective July 1, 2025, UC Merced will decommission the Invoice Processing Ticket in ServiceNow currently being used for supplier invoices submissions. This change will help streamline Accounts Payable operations and improve invoice processing efficiency.
What This Means for You
If your department handles cash, note that cash handling training is required for departmental cashiers and supervisors on an annual basis.
Cash handling training is now available on UC Learning Center and intended to provide you with the information you need to know to properly handle, secure, and process University cash.
Click HERE for Cash Handling Training
The Office of the Controller receives numerous requests for exceptions to policy every week. We would like to reiterate that exceptions to policy should be infrequent in nature and must align to a bona fide University business purpose.
Colleagues,
I am pleased to announce the appointment of Melissa Tessier as Director of Student Billing Services and Campus Cashiering.
Melissa, who has worked for UC Merced since 2016, has a proven track record of providing valuable guidance and managing dynamic teams in finance and information technology. As a Lean Six Sigma Green Belt in process improvement, she delivers effective strategic roadmaps for operational refinements.
An announcement from Associate Vice Chancellor and Controller Amanda Preston-Nelson:
We are happy to announce the appointment of two directors in the Division of Finance and Administration’s Business and Financial Services. Christie Harvey, who has held several key roles at UC Merced, has been named Director of Accounts Payable, Travel and Tax. Carol Dinuzzo, a Merced native with an extensive background in financial management, has joined the university as Director of Financial and Accounting Services.
Division colleagues,
As part of DFA’s ongoing effort to improve service times, streamline processes and create synergies in the campus community, Business and Financial Services (BFS) will realign some of our core teams. This alignment uses the strengths of BFS team members who perform similar bodies of work, allowing us to balance our service offerings.
Effective June 1, the changes are as follows:
We are pleased to inform you that UC Merced has successfully partnered with U.S. Bank to implement an important initiative to expand our commercial card program by using their Payment Plus product. This service allows for the secure delivery of automated Visa card payments to our suppliers.
We have identified a list of suppliers to target for this initiative and have begun to contact them to migrate them to this program.
Walkup Window Hours:
Please see the Student-Parents Guidance page for more detailed information.
