Oracle

The UC Merced Office of the Controller is issuing the following guidance related to recording financial transactions using Function 76, Function 80, and Agency Funds in the Oracle Financial System.

The UC Office of the President has clarified the use of Function 76, Function 80, and Agency Funds with system-wide Accounting Procedure updates. This updated guidance takes into consideration the Common Chart of Accounts (CCoA) and CFS file schemas that transmit UC Merced’s data from our local Oracle instance to the consolidated financial statements.

Effective Friday July 14, updates will be implemented within Oracle and Concur to streamline approval workflow for Research Administrators (RA) and Fiscal approvers.   

Oracle Updates

Oracle approval workflow has been updated to note that only one approver will be required for each requisition.  In the case that an additional approver is required, the requestor may utilize the “overriding approver” field.  Specifically: 

The Office of the Controller receives numerous requests for exceptions to policy every week. We would like to reiterate that exceptions to policy should be infrequent in nature and must align to a bona fide University business purpose.

The UC Merced Office of the Controller is issuing the following guidance on the Project Attribute in the Common Chart of Accounts (CCoA). 

The Project Attribute tracks the financial activity for a “body of work" that often has a start and end date that spans fiscal years or activities funded by a sponsor.

The UC Merced Office of the Controller is issuing the following guidance on using Function 44 to record financial transactions related to research activities in the Oracle Financial System.

Please share this important message with colleagues in your academic and staff communities.

Effort reports for Spring 2021 have been generated and are available to those on campus with an effort certification role. All investigators on federal or federal flow-through funded sponsored agreements are responsible for certifying the amount of effort they and their employees spend on sponsored activities.