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Division of Finance and Administration

Serving UC Merced through Stewardship,
Accountability and Excellence

Introducing the Supply Chain Center of Excellence

June 1, 2020

Dear Colleagues,

Several years of effort, driven by UC Merced’s Supply Chain modernization initiative, has resulted in a new supply chain operations model that centers on excellent customer service enabled by efficient, cost-effective operations. The primary reason for this new model is to maximize value to the campus through enhanced cost savings and revenue generation goal, is more important now than ever as our campus works to address financial challenges brought on by the coronavirus pandemic. Our new model enhances spend management capabilities through deployment of expert staff and a focus on lifecycle management of supply chain activities. Key projects involved in this effort over the past three years include:

  • Team reorganization, with a focus on contracting, strategic sourcing, procurement and equipment management leading directly to more efficient operations and increased service levels.
  • Launching of crucial spend management activities which have increased annual cost savings by over 500%.
  • Team training for Certified Professional in Supply Management (CPSM) certification.
  • Launching Bobcat Buy, which streamlined campus procurement for catalog ordering and significantly increased visibility into campus spend, compliance and the speed of approvals.
  • Increasing procurement limits, training and support for ACT, to further simplify operations, reduce requisition turnaround times and maximize efficiency.

Most recently, our capabilities have been both extended and tested:

  • UC Merced’s shipping, receiving and warehousing functions joined our team and extended our capabilities for end-to-end supply chain management.
  • Our teams are heavily involved in running the logistics section of the campus Emergency Operations Center, working to ensure priority contracts and supply needs are procured quickly -- but in compliance with applicable laws and FEMA regulations.

This enhanced operational model has driven the need for a more inclusive and comprehensive group identity: the Supply Chain Center of Excellence (SCCoE). Under the SCCoE umbrella, we find capabilities and business functions such as strategic sourcing, business contracts, e-commerce management, equipment management, procurement, shipping and receiving strategic sourcing, supply chain analytics, surplus management, and warehousing. This new Center of Excellence allows UC Merced’s Supply Chain management to monitor critical supply chain information across the entire University and comprehensive implement improvement efforts.

What’s Next?

SCCoE stands by one simple, commitment: to maximize the value of our operations to the campus missions of research, teaching and public. In support of this commitment, SCCoE will continue to seek feedback from campus customers, prioritize cost savings efforts and engage in continuous improvement projects. Key projects our teams are working on include:

  • Implementing procure-to-pay and fixed asset components of Oracle Financials through the Alpha Financials project. Learn more here.
  • Transitioning to a new warehouse later this fall.
  • Planning for shipping and receiving routes to include new Merced 2020 Project buildings and labs.
  • Incorporating shipping and receiving operations into our organization.
  • Continuing to implement strategic sourcing efforts focused on reducing cost for goods and services while maximizing quality and delivery.

Finally, with the launch of SCCoE comes an all-new website that will be launched shortly.

Sincerely,

Josh Dubroff, Chief Procurement Officer

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